Now a days every company want their systems to be secure and one way to ensure this is to pay close attention to user’s account security and management. Whenever you create a user account, it should be associated with a specific user and not shared among different users. There are exceptions to this such as, a kiosk computer might be shared. Each account is typically accessing only a single PC. When a user signs into their account, they’ll have access to your data and services on the network. Therefore, you need to take care when working with users, you must maintain the required security of your systems.
There are various types of user accounts you can create. You can create local user accounts via the Control Panel. However, these are not typically used in a workplace environment unless you plan to use peer-to-peer networking.
In an enterprise environment, it is likely that users will have domain user accounts, and these should be used to access domain-joined computers. Domain users will be created in Active Directory on a domain controller by an administrator and then the user’s computer will be joined to the domain, giving the user access to resources such as shared files and printers on the network.
A relatively new type of account is a cloud-based user account. These include Microsoft accounts and also Azure Active Directory accounts. If your users are allowed to use Microsoft accounts, then these can be set up to work alongside local or domain-joined accounts. They allow users to access their apps and data and sync settings between different devices, for example mobile devices and desktop devices.
For domain users, their settings are managed in the Active Directory and any changes would need to be made by a member of IT support team. To secure user accounts using active directory, you can use group policy objects to set strong password policies for all domain users. User must be asked to change their password over-time and must create a password using combination of special characters, numbers and alphabets.
You can also create different security groups and add users to them for the ease of administration. Try to limit the number of administrator’s working to manage active directory to reduce clutter. Administrator’s must also check for the user account which are not active for a while as some short time employees might join a company and leave within few months. So, administrator must make sure that user accounts for ex-employee’s of the company must be disabled as soon as they leave.