Jan 05

Office 365 Benefits for Small Business

Office 365

Office 365 is the cloud-based productivity suite of Microsoft Office which is available as a subscription model and it has the same core applications of Microsoft Office such as Microsoft Word, Excel, PowerPoint, Outlook, OneNote and also depending on the subscription plan, other applications such as Publisher, Planner, SharePoint, Access, OneDrive, Skype, Yammer and Microsoft Teams as well. Office 365 offers different types of packages when licensing and versions for personal-use, multi-user households, businesses, students, not-for-profit organisations and educational institutions. There are also online and mobile-friendly versions of office 365 known as Office Online through which users have the ability to get feature limited versions of office applications for free.

As Office 365 is a subscription-based product, users have the ability to gain access to the latest version as the platform is updated by Microsoft whereas a Microsoft Office on premise users will have to upgrade to the latest edition to be able to use the latest features.

Office 365 for business

Office 365 offers businesses the ability the utilise all the apps and services which are connected, both to the internet and with each other, enabling teamwork which results in employees saving time and better productivity through tools such as team chat, online meetings, co-authoring, sharing files and group emails. The inclusion of cloud storage and mobile apps in Office 365 suite enables businesses and organisations to work whenever, wherever with added secure access to content. Office 365 enables businesses to grow through the following tools: –

  • Microsoft Connections – email marketing tool and a customer engagement platform.
  • Microsoft Listings – help businesses manage information on social media sites.
  • Microsoft Invoicing – generates and send invoices for customers and allow payments on the go.
  • Microsoft Bookings – allows users to manage customer schedules and appointments.
  • Business center – a central access point for all the office 365 applications with other added options.

Office 365 Pros

  • Work anywhere – Users just need an internet connection and a suitable device to work on.
  • Upgrades – Users get the latest features through frequent updates from Microsoft without any additional fees.
  • Security and Encryption – In built security features from Microsoft including restricted access to physical data centres, email and data encryption and regular backups.
  • Collaboration – Many collaboration tools for better productivity.

Office 365 Cons

  • No Internet No Access – Internet access is essential for the access of office 365. Even poor connections will cause issues.
  • Less flexibility – Office 365 offers less infrastructure options than on premise Microsoft Office, fully customisable solutions.
  • Data privacy concerns – Even though added security features of Microsoft’s servers and data centres, certain industries such as financial and health raise compliance and ethical concerns.

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