Dec 24

Microsoft 365 Benefits

Microsoft 365 Benefits

Microsoft 365 now has just over 50 million subscribers and rising, as of the start of 2021.

What is Microsoft 365? Microsoft 365 was formerly known as Office 365 and is the name used by Microsoft for their group of applications which include Outlook, Word, Excel, OneNote, Teams, and more.

Now, you may be wondering, why 365 is so popular today. Let’s have a look at what benefits Microsoft offers for its users.

You can work from anywhere! With 365 you have the ability to work from anywhere as long as you have access to an internet connection. It is completely run in the cloud, meaning a user can access Office software such as Word and Powerpoint and also access their emails from any location. Depending on your plan, you can install a different number of devices per user. This is why 365 is so popular among companies that have multiple locations and require travel. It is also good to note during the pandemic plenty of companies have gone to remote working, hence why the number of 365 users have skyrocketed the past couple of years.

Collaboration is easy. If your company requires working in teams then 365 is the perfect solution for you. Every single staff member who needs to contribute on a document is able to work on it in real-time, so there is no need to create separate documents and combine them. 365 also allows versioning, so if you ever need to go back to a previous version, you can.

You will get the latest updates automatically, so there is no need to manually update them on everyone’s device. Microsoft is also known for its regular upgrades to their software, but don’t worry, if an upgrade is made you will have access to it for no additional cost!

Microsoft 365 offers a variety of different plans. You have the option to mix and match plans, meaning you save money by only paying for what you need! Not everyone in a company will be needing to use the same software. Adding to that, Microsoft offers an option to pay monthly! As 365 is subscription-based you don’t need to pay a large upfront cost. However in saying that, depending on your budget, Microsoft also regularly offer yearly upfront discounts.

A lot of users have a misunderstanding that the ‘cloud’ is unsafe, sure it has its pros and cons, however, it’s not as safe or unsafe as a physical system in an office. It’s more about how it’s used and what security measures are in place to keep it safe and secure. 365 offers many security features.

Emails are encrypted, meaning no one is able to read the email other than the intended recipient.

Mobile Device Management, allows the company to completely wipe the information or data that is stored on Office software, in the case if an employee’s device is lost or stolen.

Advanced Threat Analytics is used and is able to detect if anything suspicious is happening on the network. Today, there are a lot of gullible employees, even in the IT industry, so it is very easy for a phishing email to slip through the cracks due to human error. Another advantage of Advanced Threat Analytics is it also scans emails. If a suspicious link or attachment is found in an email, the email will still be sent, however, the attachment will automatically be deleted from the email, and 365 will explain why it was deleted.

365 offers plenty more security features to keep you and your company safe. These security features also vary depending on your 365 plan, so choose wisely!

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