Dec 27

Benefits of Using The Microsoft Outlook

Microsoft Outlook

Microsoft Outlook has around 400 million active users today. It was launched in 1996 as Hotmail, however, from 2012 was since referred to as Outlook. Outlook is free for personal use however you will require a license for commercial use. It is mainly known as a ‘Personal information manager software system’ with its task of being an email client, however also offers plenty of other functions such as task managing, contact managing, taking notes, calendaring and more. There are so many functions that even if you use Outlook every day, there’s a high chance you’re not aware of all of them!

So, why is Outlook so popular and important in today’s society? Individuals and companies in plenty of different industries all use Outlook for their emails because of its robust functions and advantages.

The first being security. If you keep your Outlook up to date you are guaranteed the highest level of security by junk mail filtering and blocking of any suspicious content. As today most people are working from home, the rate of cybercrimes has increased significantly, which is why Microsoft is always on top and ensuring security with their regular updates to protect their user’s information.

It is very easy to find exactly what you’re looking for. The integrated search function can help a user find an email, contact, etc fairly easily. Are you looking for an email that was sent back in 2016? Just type in the search bar what the email was about or any keywords you remember and it will most likely pop up. Test it out yourself! Or to be even safer, do you have any important emails that you can’t afford to lose? Prioritise it! Outlook allows its users to flag emails or to add a red exclamation mark next to them. With the red exclamation mark next to an email, it grabs your attention reminding you this email is important. Flagging, on the other hand, allows a user to order their emails from most important to least.

Adding to that, Outlook has a very simple and easy-to-use user interface, meaning you don’t need to be tech-savvy to know what you are doing.

Users are able to have access to their email even if they are not connected to the internet. For example, if you are on an airplane and need to pass time, why not log in to Outlook and organise your folders and files while there’s nothing else to do? Or why not catch up on sending your emails that you didn’t have time to write earlier? The emails will be automatically sent the moment the user has access to an internet connection again. Adding to the organising function, Outlook is very flexible with how you organise your files or folders. Some users like having their folders sorted in alphabetical order, some don’t. It’s up to you how you want them sorted!

Outlook offers a shared calendar. The calendar can be used to create appointments, meetings, or simply any other important tasks.  The shared calendar can be extremely useful for a business as the last thing you want to happen to you is forgetting to send an important email. An employee can send a reminder to another colleague with just a click of a button. The reminder will automatically be synced into the colleague’s calendar. So there really are no excuses for missing an important task!

To conclude, all email clients whether it be Outlook, Gmail, or Yahoo mail, come with their advantages and disadvantages, at the end of the day it really comes down to which suits your needs and budget most. Comparing the email clients is recommended before coming up with a final decision.

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