Jan 03

Benefits of The Exchange Server

Exchange Server

Microsoft Exchange is the Microsoft’s email server solution and basically, it is an application that runs on a server which manages the emails. Emails such as in Incoming, Outgoing, Drafts, Saved, Calendars; everything is processed through Microsoft Exchange and stored on servers. And when it comes to the importance of Microsoft Exchange, emails delivered directly to a server achieved by Exchange is the key. This works by sending emails straight to an individual workstations in which staff/employee can access. Benefits enjoyed by small and medium sized businesses are as follows:-

  • Centralised approach to emails so that they can be backed up – If POP3 model is being used, there is a risk of emails being lost so Exchange acts as centralising and backing up that information.
  • Elimination of threats before they reach local network – Exchange consists of defensive mechanisms to mitigate email threats. One of those defensive features is multi-layered anti-spam filtering to help guard against sophisticated spam and phishing threats whereas multiple anti-malware engines working to protect emails against viruses.
  • Shared calendars between multiple members of the organisation – This allows members to be informed about what other employees are doing which helps businesses and organisations to have better efficiency and productivity.
  • Setting an out-of-office automated reply – If a staff member is away, an automated reply can be utilised to keep other members, clients and sales prospects to be informed.

How to successfully implement Microsoft Exchange?

Assess the requirements and determine the Exchange service model right for the business

Three different options can be explored:-

  • Can choose the right version of Exchange to be installed in the locally placed server.
  • Can choose Office365 which has Exchange capabilities.
  • Can opt out for a third party provider to host the Exchange server for the business.
Exchange On-Premise
Pros Cons
Administrators have the ability to choose upgrade schedule and features availability Any repairs to hardware is the administrator’s responsibility
One-time Licensing fee Locally maintained, on-site
No access to data on the servers for outsiders of the organisation Expenses on hardware and software will be depreciated


Exchange Online
Pros Cons
No maintenance on hardware and software Solution can be inflexible
Licensing expenses monthly Data losses can happen
99.9% uptime Service Level Agreement (SLA) Can be potentially more expensive


Businesses and organisations that move to Microsoft Exchange are likely to transition from POP3 hence exporting of all emails from POP3 and importing them into Exchange is required. Once completed, all computers will need to be configured to access the Exchange server.

To learn Microsoft Certification

Looking for an IT Job?

Please call us on 1800 159 151, or complete the form below.

  • This field is for validation purposes and should be left unchanged.

Recent Posts

The supply of this course/package/program is governed by our terms and conditions. Please read them carefully before enrolling, as enrolment is conditional on acceptance of these terms and conditions. The sale price is valid for registrations between 01 Dec and 10 Jan.


Find out why we are the leading choice to help boost your career in Australia

Prepare to get IT job ready in 8 weeks

Trained 10,000+ professionals and counting

Experienced Provider: Operating Since 2004

Trained staff from 1000+ Australian Businesses

We Have Placed Candidates In

Over 1000 organisations have relied on Logitrain to be their trusted training partner.

High-quality, cost-effective training in Australia
Learn More
  • This field is for validation purposes and should be left unchanged.

Dont’ Wait. Fill the form for a free no-obligation information session with our course specialists.

About The Author

Train with Confidence with our Price Beat Guarantee

Hurry, Covid discounts on Job Programs end soon

Open chat